Create contracts to record agreements with growers.

Laura Nowee avatar
Written by Laura Nowee
Updated over a week ago

You can record long-term agreements in Floriday, using the ‘contract trade’ functionality. Contract trade refers to long-term agreements made with a grower. These types of agreements become customer-specific supply lines in Floriday, which both the grower and the buyer can call on. All contract trade agreements are subject to a purchase obligation.

Caution! To use Contract Trade, the settings must be on advanced mode. Is your Floriday account on fast mode? Then go to settings > System > Select advanced mode.

On this page, we discuss the following item:

Records contracts in Floriday

Both growers and buyers have the option to create a contract. The contract will, however, always have to be approved by the other party.

How do you, as a buyer, create a contract?

Go to the left of the menu in Floriday to Agreements > Contracts and click on ‘Add contract’.

Fill out the general contact details: title, supplier, currency and delivery. Optionally, you can add end customers, an attachment, and a description to the contract.

You can also choose the financial settlement and you can read that the Terms and Conditions of Floriday are leading.

Add the trade items. Choose which trade items you want to include in the contract. You can also add alternatives for trade items. If a particular item is not available, you can order an alternative under the same conditions. (in the screenshot below, an alternative was added to the top trade item).

The breeder can give a group name to a group of alternative items. This will also be visible to the buyer.

In addition, it is possible to allow the supplier to call-off with variants. This allows the grower to choose a variant article as set in the catalogue. Especially with cut flowers, this can be useful because of varying properties.

When adding items, you can also directly add additional services if they are available.

Fill in the schedule. Indicate for which period the contract applies, period from - to. Then indicate for which period you want to set the prices and quantities (per week, per month or per quarter). In this example we select: Week

Enter the purchase quantity & prices. You can select multiple weeks on the left side of the screen (using the check boxes). A green bar will appear at the bottom of the screen, where you can simultaneously set the number of items and the price for all selected weeks. You can even apply this to all items in the contract if you wish.

Once you have finished entering a trade item, you can go to the next trade item by clicking on it on the right side of the screen or by clicking on the 3 dots on the right.

When you have entered all the information, you can immediately save and exit the contract, or save it as a draft (for example, so that you can still discuss things with a colleague).

Your contract has now been completed. You only have to wait for the grower to accept the contract.

When the contract is approved, you can see in the details screen which user approved the contract. Both parties can place standing orders on the contract. Do you want to know more about standing orders? Click here to read the article.

Trade settings

Contracts can be managed through trade settings by the main user in Floriday. Go to Network > Network > Trade settings and set this up for your organisation. Read all about trading settings here.

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